P/T Administrative Assistant Position

 

The American Littoral Society is looking for a P/T Administrative Assistant at their Sandy Hook, NJ, headquarters to assist the staff with administrative tasks. This person will report directly to the Assistant Director and Executive Director, with support to other department heads as appropriate and necessary.

 

Primary Duties and responsibilities

 
• Be the “face” of the organization as the first point of contact.  Answer phone calls, take messages, direct inquiries to the proper department/person
• Assist various departments with data entry
• Open, sort and distribute mail with another member of senior staff
• Organize and schedule meetings and appointments for the Executive Director and Assistant Director, keep and maintain the organizational calendar, execute weekly reminders for appointments
• Maintain contact lists
• Prepare and distribute written correspondence, assist with mass mailings
• Maintain electronic and hard copy filing systems
• Assist financial director with expense and other reports
• Order office supplies and assist with the day-to-day upkeep of the office
• Greet visitors
• Other duties as assigned
 
Qualifications
 
• Outstanding verbal and communication skills
• Must be extremely detail oriented
• Strong comfort level with computer skills
• Working knowledge of Microsoft Office suite, with strong emphasis on Excel and Word, knowledge of basic social media in order to post multiple calendar events to multiple on-line outlets on a routine basis and to assist the Communications Manager
 
To apply, email resume, professional references, and a cover letter that includes your salary history and requirements to This email address is being protected from spambots. You need JavaScript enabled to view it. .Please format your files as shown below. Applications with no salary requirements will not be considered. No phone calls please.
 
YourlastNameResume.pdf or YourlastNameResume.doc(x)
YourlastNameCovletter.pdf or YourlastNameCovletter.doc(x)
YourlastNameRefs.pdf or YourlastNameRefs.doc(x)
The American Littoral Society is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, age, sex, sexual orientation, marital or familial status, national origin, alienage or citizenship or disability.
 
Phone: 732-291-0055 · WWW.LITTORALSOCIETY.ORG · Fax: 732-291-3551
 

 

Part-Time Habitat Restoration Technician
 
The American Littoral Society (www.LittoralSociety.org) is seeking a Part-Time Habitat Restoration Technician to assist with several of its coastal and estuarine habi tat restoration projects in New Jersey. Work will be full-time starting August 10, 2015 through November 10, 2015 and may continue through March 30, 2016 (grant dependent).
 
The American Littoral Society is a national, nonprofit coastal conservation organization dedicated to promoting the study and conservation of aquatic life and its habitat. The Society is headquartered at Sandy Hook, in Highlands, New Jersey.
 
We are seeking an enthusiastic, well-organized and knowledgeable individual to support the Habitat Restoration Program Team on a number of multi-disciplinary restoration projects such as salt marsh restoration, living shorelines, marine debris removal, oyster reef restoration, aquatic connectivity, coastal resiliency, and beach habitat restoration.
 
Job Responsibilities
  • Support various projects and project teams within the Habitat Restoration Program with focus at Wreck Pond in Monmouth County, New Jersey.
  • Support Habitat Restoration Program Staff with project deliverables, grant milestones, and reports.
  • Assist Habitat Restoration Staff with promoting and communicating project objectives to associated communities and members of the public.
  • Perform monitoring protocol as provided for science-based restoration projects and ensure integrity of data and future replication.
  • Prepare, upload, and manage collected data.
  • Support Restoration Staff with outreach and coordinating project volunteer tasks and events as outlined in each restoration project and actively engage the public at various project events.
  • Occasional evening and weekend work.
  • Position is grant funded and position duration is contingent upon grant end date. Position duration may be extended dependent upon award of future grant opportunities.
Qualifications
  • BS in an environmental field such as marine/coastal ecology, wildlife biology, landscape architecture, and/or restoration ecology.
  • 1-2 years of experience in habitat restoration and/or marine/estuarine ecology programs with understanding of conservation biology, functional ecology, and habitat restoration implementation and monitoring.
  • On-site Health and Safety experience. OSHA Hazwoper 40 Hr Training a plus.
  • Strong experience with science-based monitoring, sampling, surveying, and data collection.
  • Demonstrated ability in successful task performance and coordination with supervision.
  • Strong organizational skills, strong attention to detail, and excellent written/verbal communication skills.
  • Experience in coordinating volunteers and project related events.
  • Computer knowledge -- familiarity with MS Office suite is required. Use of CADD and ArcView/Arclnfo GIS software a plus.
  • Ability to work on multiple tasks with varying deadlines.
  • Must be self-motivated and have willingness/ability to travel locally and/or state-wide.
  • The work requires some manual labor; must be able to lift 35lbs, bend, twist, and walk long distances.
Supervision
  • Position reports to the appropriate Task or Project Manager and ultimately the Habitat Restoration Program Director.
  • Compensation is commensurate with experience and does not include health insurance or other fringe benefits.
To Apply
  • ArcView/Arclnfo GIS software a plus.
  • Ability to work on multiple tasks with varying deadlines.
  • Must be self-motivated and have willingness/ability to travel locally and/or state-wide.
  • The work requires some manual labor; must be able to lift 35lbs, bend, twist, and walk long distances.
Supervision
  • Position reports to the appropriate Task or Project Manager and ultimately the Habitat Restoration Program Director.
  • Compensation is commensurate with experience and does not include health insurance or other fringe benefits.
To Apply
 
To apply, email resume, professional references, and a cover letter that includes your salary history and requirements to This email address is being protected from spambots. You need JavaScript enabled to view it. . Please format your files as shown below. Applications with no salary requirements will not be considered. No phone calls please.
 
YourlastNameResume.pdf  or YourlastNameResume.doc(x)
YourlastNameCovletter.pdf or YourlastNameCovletter.doc(x)
YourlastNameRefs.pdf or YourlastNameRefs.doc(x)
 
Closing Date
 
June 30, 2015
 
The American Littoral Society is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, age, sex, sexual orientation, marital or familial status, national origin, alienage or citizenship or disability.
 
Phone: 732-291-0055 · WWW.LITTORALSOCIETY.ORG · Fax: 732-291-3551

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